To begin the registration process of becoming a Clubtrac member, please create an account with us.
We have set out below a summary of our terms and conditions below. Unfortunately in observing the complexities of the legal world it means that we are required to have an expanded version covering all aspects of website usage, privacy policy, cookie policy and associated agreements. If you have any questions regarding our Terms and Conditions policy then please contact us.
We strongly recommend you familiarise yourself with the detail.
Clubtrac (“Clubtrac”, “https://clubtrac.co.uk (the Site)” “We”, “Us”, “Our”) provides a simple and quick means for event organisers (“Organisers”,“Merchants” “You” or “Your”) to publicise sporting events and collect payments with respect to the sale of entries or merchandise to Users (“Buyers”, “Participants”, “Event Registrants”, “You”, “Your”).
Organisers must have a registered Clubtrac account (free of charge) to create a new event. Organisers may add feature-rich content to their event (such as course maps, custom entry questions, pricing information, location, inventory, images etc) and collect event registration fees directly from Users. Organisers understand and agree that all payments are transferred through our preferred Facilitated Payment Model (FPM) provider, Stripe.
Clubtrac event entry system offers a web-based platform where you can promote your event and associated information, where credit and debit payments are processed securely and speedily, letting you get on with what you do best - ie delivering a well organised and well supported event that gets people coming back year on year.
All use of the https://clubtrac.co.uk site to enter events, interact with linked information or for event organisers to register events is subject to our Terms and Conditions.
No event entry participant will be able to register for any event unless they agree to the terms and conditions outlined both by Clubtrac and those of the respective event Organiser
No event Organiser will be able to register their event unless they agree to the Clubtrac terms and conditions outlined and in doing so, make a declaration of acceptance of full responsibility for all aspects related to the event, This includes providing evidence that the event carries its own cancellation and refund policy and acceptance of sole responsibility for issuing any refunds.
Clubtrac uses the Facilitated Payment Model “Stripe” to process payments.
Stripe FPM Payment Processing
When using the Clubtrac website Buyers and Organisers agree and accept to the applicable monetary payment transaction effected through the Stripe FPM service and are therefore bound by the applicable terms of use governing the Stripe service. Organisers will collect all monies directly from the Buyer and pay a pre-agreed fee to Clubtrac
It is the Organisers sole responsibility to provide any refunds requested by the Buyer, including any Booking Fees, via the Clubtrac admin interface or the Stripe admin interface. Clubtrac will not be held responsible for, or liable for, any financial disputes between Event Organisers and Buyers, and Organisers hereby agree to fully indemnify Clubtrac and its affiliates for, refunds, errors in issuing refunds, or lack of refunds in connection with the use of the Stripe payment option.
Upon successful payment for each transaction, Clubtrac’s administrative interface generates a confirmation message and receipt to the Buyer with details regarding to the event entry or product they have purchased. The Organiser agrees to unconditionally accept honour and fulfil all commitments as stated on your Clubtrac event entry description.
Following this transaction responsibility for all communication regarding the event will be undertaken by the Organiser.
The Clubtrac website is provided “as is” and on an “as available” basis. Clubtrac is unable to offer warranty that the website or its associated digital processes will be free of defects and/or faults. To the maximum extent permitted by law We provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. Clubtrac reserves the right, at any time, to modify, suspend or discontinue, temporarily or permanently the https://clubtrac.co.uk site (or any part thereof) for any reason or no reason with or without notice. We are unable to accept liability for any disruption or non-availability resulting from external causes including, but not limited to, ISP equipment failure, host equipment failure, communications network failure, power failure,Force Majeure, legal restrictions or censorship. The Organiser and the Buyer agree that Clubtrac shall not be liable to you or any third party for any modification, suspension or discontinued service.
Clubtrac reserves the right, at any time, to suspend or permanently remove any or all events published by an Organiser that is/are deemed to breach of these T&C’s (or Our associated agreements) where there is doubt about the details/content or any other material of the event or product provided.
Event Organisers are responsible for all activity occurring under their respective User account and shall abide by all applicable local, national and/or foreign laws, treaties and regulations in connection with your use of the Service, including those related to data privacy, international communications and the transmission of technical or personal data.
You shall
Any complaints, with merit, received by Clubtrac relating to Copyright and Trademark infringement by an Organiser or publisher on the https://clubtrac.co.uk site will result with the “switching off” of their Event site on Clubtrac and their details forwarded on to the requestor. Any costs associated with this process will be passed onto the Organiser or publisher on the https://clubtrac.co.uk site.
Clubtrac has a Cookie policy. Cookies are small pieces of information that are stored by a website on your device. Cookies can hold information about you preferences and other information that you need when you vist a site. We use cookies to improve your website browsing experience by storing information and avoiding repeating requests for you to input the same data on multiple occasions. Cookies come in two types and are known as either persistent or session cookies. A persistent cookie has a set expiry date and will remain valid until that date is reached (unless deleted by the user earlier); a session cookie expires when the user closes their computer’s web browser.
If you would like further information about our Cookie policy and how we use these please contact us.
You can, of course, refuse to accept or block certain cookies and computer browsers have different ways of doing this.
Clubtrac has a detailed Privacy Policy which is in line with the current guidelines.
For Users and Organisers to be able to use https://clubtrac.co.uk website we have to ask for and store some basic personal information about you. By visiting our site to create an account or register for an event, you are accepting and consenting to the collection and use of this data in the manner described.
The data collected at the point of registration may be transferred to, and stored at, a destination outside of the European Economic Area (EEA). It may also be processed by staff operating outside the EEA ie staff who work for our FPM. By submitting your personal data, you agree to this transfer, storing or processing.
During the registration and booking process the details of Buyers will be passed to the Organiser in accordance with the Clubtrac Privacy Policy. The Organiser agrees to protect the data of the Buyer in accordance with all applicable laws and regulations (foreign and domestic) and the Organiser agrees to fully indemnify Clubtrac against any breach of the data protection regulations caused as a result of their negligence.
Clubtrac is NOT associated with or partner to any Organiser (its legal agents or its vicarious agents) or Event(s) displayed on the Clubtrac System.
Clubtrac is NOT liable for any injury of life, body or health, based on a violation of duty by Organisers, its legal agents or its vicarious agents.
The Buyer absolves Clubtrac of any responsibility for anything relating to the Event placed by the Organiser on the Clubtrac System or sent by the Organiser via Clubtrac emails.
Any claims from the Buyer, relating to anything prompted by/from/linked to the purchase of an Event, should be made to the Organiser.
Organisers and Users hereby agree that they are liable for all content, in whatever form, provided and made available through https://clubtrac.co.uk and agree not to use the service to upload, post, email, transmit, broadcast or otherwise make available any content that is; unlawful, threatening, abusive, vulgar, harmful, tortuous, defamatory, libellous, vulgar, obscene, invasive, hateful, racially or ethnically objectionable, harmful to minors, impersonating any person or entity, misrepresenting yourself, breaching fiduciary contracts, selling or advertising other products other than what is related to the Event, malware, software viruses, malicious code, inciting or breaking the any law foreign or domestic.
The Organiser agrees to defend, indemnify and hold anyone associated directly or employed by Clubtrac harmless with any and all damages, liabilities, costs and expenses (direct or indirect) due to or arising from your content. You also agree to cooperate with all requests from Clubtrac relating to this matter.
Clubtrac reserve the right, at its sole discretion, to terminate an Organiser’s account and remove all related content at any time for any or no reason for (a) failure to pay any fees and monies due by the Organiser(b) lack of usage of https://clubtrac.co.uk (c) any breach of these T&C. Organisers agree that any termination can be implemented without any prior notice. The Organisers also agree that Clubtrac shall not be liable to you or any third party for any termination.
The Clubtrac services is provided on an “as is” and “as available” basis. Clubtrac makes no warranty that: (a) The Service will meet your requirements (b) The Service will be uninterrupted, timely, secure or error free (c) The results from the use of the service will be reliable or accurate (d) The Service or Events (or any part thereof) will meet your expectations (e) Any error will be corrected.
All intellectual property rights, including in particular, trade marks, logos and copyright shall be owned by the party introducing the same.
These Terms and Conditions and the relationship between you and Clubtrac shall be governed by and construed in accordance with the laws of England and Wales and all the Parties agree to submit to the exclusive jurisdiction of the English courts.